New Mexico State University has to eliminate more than $10 million from its budget in order to meet a deficit caused by decreased funding from the state legislature and a decrease in student enrollment, and not lessened by the Board of Regents voting against a tuition increase proposal for the 2016-2017 school year.

The proposal of 4.1 percent would have decreased the deficit to $7.4 million. The regents unanimously disapproved this proposal on April 4.

“There is no way around trying to eliminate $10.7 million,” said NMSU Provost Dan Howard at an Employee Benefit Council meeting on April 7. “Any cut we take at this point is going to hurt. That’s the bottom line.”

The most contentious proposed cut seems to be the Employee Health Services center. EHS is housed within the Student Health Center and staffed by the same personnel and offers the same no-or-low-cost medical services.

Howard said this cut is being considered because EHS services are not “central” to NMSU’s instruction and guidance mission—which is to teach, research, and serve.

EHS costs NMSU about $828,000 a year, at about $165 per visit, Howard said.

The services provided by EHS can be made up by employees’ healthcare plans, said Howard.

State plan or self-funded?

But the issue of employee healthcare is also subject to change in order to save money. Right now NMSU employees have medical, dental, and vision coverage under the State of New Mexico’s healthcare plan, where the university pays high yearly premium costs in order for employees to have low copays whenever they visit the doctor.

The alternative to the state’s plan is to go the “self-funded” route, where individual employees design healthcare plans that are best for them and their dependents. Through this route, employees can still choose to see preferred provider organizations (PPO), though at higher individual, rather than collective, costs.

A pro to this plan is that fixed costs would be reduced—employees could decide if they want high yearly premiums or high copays.

But a con to this plan is that the number of employees who get sick each year would likely fluctuate, which would make NMSU’s costs fluctuate as well. Another con that became apparent during the April 7 meeting was that, if NMSU decides to go with self-funded plans, EHS will be eliminated.

A pro to maintaining the state’s plan at NMSU is that, if EHS were eliminated, NMSU is currently in talks with the State Risk Management agency about establishing a free clinic within Las Cruces, similar to the Stay Well Health Center in Santa Fe, which state-plan-covered employees can visit at no- or low-copay costs and receive no- or low-cost prescriptions.  Though a con is, if NMSU decides to stay with the state’s plan, there’s no guarantee EHS would be replaced by a state clinic.

Another con is that any money that could be saved by NMSU going the self-funded route, which has the potential to be cheaper than the state’s health plan but which puts the university at full liability for any claims filed, might not be saved if the university has a high number of employees who put in claims.  If this is the case, it may make more fiscal sense to remain on the state’s health plan, thereby making the state’s healthcare provider fully liable for all claims.

EHS “no longer made sense”

NMSU changed its healthcare plan from self-funded to the state’s plan back in September 2006 after reaching an agreement with the state for reduced costs if EHS saw patients from nearby counties, mostly dealing with workman’s comp issues.

NMSU continued to fund EHS with I&G funding—Student Health Services, of course, being paid for by students’ tuition and fees.

“What should have happened is that (we) should have asked the state to come in and fund (EHS) themselves,” Howard said. “Which is what we’re now doing.”

Having done so, and doing so now, Howard said, will save both the state and NMSU money.

Howard said part of the negotiations currently ongoing about maintaining the state’s healthcare plan is for the state to utilize the EHS space at the Campus Health Center.

“We should have asked (the state) to pick (EHS) up a long time ago,” he said.

Not essential to university’s mission? 

The Campus Health Center’s psychiatric nurse practitioner, Vicki Alvarez, “fervently” disagreed with Howard that EHS services are not “central” to the I&G mission.

“I do see some faculty and staff,” she said. “My feeling is that this service that we provide to employees is key and central to our (I&G) mission. I see employees who are very distraught, there is no way that they are going to be able to provide education to any students in a very effective way.”

Alvarez went on to say that especially the mental health services the Campus Health Center provides are essential, considering difficulty throughout Las Cruces in obtaining help. She says most psychologists/psychiatrists—who are “bailing out of Las Cruces”—have three-to-six-month waiting lists even for individuals with healthcare plans.

“(EHS) is crucial to what we do here,” Alvarez said. “If we don’t keep our employees healthy in a mental way, then we’re not going to have students who want to come here and be educated.”

Judi Voelz, the Health Center’s medical director, called EHS “an investment.”

“We know if you try to meet with your (health plan’s) doctor for your colds and your coughs and your flus, you’re getting an appointment at the end of the week,” she said. “So (NMSU) employees are going to be sitting at home for four or five days waiting to see their doctor, and that’s lost time here.”

Whereas EHS can see employees immediately, such as those who were stung by bees originating from the beehive near Garcia Annex in early March.

In addition to primary care services, Voelz said, EHS also offers such services as immunizations, physicals for campus police officers and firefighters, and—perhaps its largest contribution—workman’s compensation services, all at “severely reduced cost.”

Voelz also disagreed with what Carruthers wrote in a memo advising the NMSU system of the proposed elimination of EHS—that “the Student Health Center services would not change.”

“All of our providers see students and employees,” Voelz said. “The proposed elimination of Employee Health Services would take out a doctor and a nurse practitioner, who are also involved in seeing students. So whatever we do to Employee Health Services will directly impact our mission of serving the students.”

The Campus Health Center sees about 29,000 students a year, according to Executive Director Lori McKee.

Other cuts and cost-saving measures

In addition to considering the elimination of EHS, Carruthers has also placed “a hold on staff and faculty actions with unrestricted funding.”

Such actions include:

1. Staff position reclassification or faculty position attribute changes
2. Staff and faculty new position requests
3. Staff in-range adjustments
4. Division/unit/department reorganizations

“Faculty position attribute changes do not include changes associated with the tenure and promotion process,” Carruthers wrote in a second memo. “It is limited to actions such as changing a vacant position rank from a lower rank to a higher rank.”

Other measures currently under consideration include reducing administrative salaries above $100,000:

• Salaries $100,000 to $149,999 would receive one-percent cuts
• Salaries $150,000 to $199,999 would receive two-percent cuts
• Salaries above $200,000 would receive three-percent cuts

“Because we have spent the past few years trying to bring our faculty up to market in regard to their salaries, and we would like to avoid undoing this progress, these salary reductions will not include faculty members,” Carruthers wrote in the memo. “Also, employees who have contracts will be excluded since this would require renegotiating those contracts. However, even though I am a contract employee, I have opted to be included in the reduction because I want to be part of a team solution.”

Carruthers’ contract dictates a yearly salary of $385,000. With a three-percent decrease, he would make about $373,450.

Other proposed measures include eliminating retirement benefits for employees hired after July 1, 2016. Sharon Jones, Carruthers’ chief of staff, said there would be no immediate realization of savings by eliminating this benefit, as employees have to work 10 or more years in order to access it, but when you include accrual—which is the actual dollar amount NMSU would have to pay to retirees—“it is definitely a savings for the university.”

Sick-leave buyout is also facing elimination, though details are still being discussed.

Several audience members expressed concern that the elimination of retirement benefits, sick-leave buyout, and EHS would hurt NMSU’s ability to recruit quality employees, as people who come to work at NMSU often see the benefits packages as balancing out the less-than-national-average salaries.

And lessening NMSU’s staff and faculty recruitment abilities would harm NMSU’s I&G mission, these audience members said.

Jones said she expects these proposals to be either approved or denied by the start of the new fiscal year, July 1.

“There’s not a single cut—and there’ll be more than this coming—that is not going to be hard and that is not going to impact people at NMSU,” Howard said.

Howard and Carruthers encourage NMSU employees to submit comments to their offices, at [email protected] and [email protected].